Purpose:

The Symposium Committee plans and produces an annual training event for the community members of Santa Clara County . The emphasis of the Symposium is determined by the priorities that the Council sets during its retreat. A nominal fee may be charged for the Symposium, so that as many persons as possible may take advantage of the training.

Structure and Procedures:

a) The Chairperson of the Committee is selected at the beginning of the fiscal year.

b) Responsibilities of the Committee include:

• Finding a site
• Determining the number and subjects of the modules
• Getting the speakers
• Sending flyers
• Producing and mailing a brochure/registration form
• Organizing the day
• Tabulating the evaluations
• Keeping financial books on the event
• Turning receipts over to the Council

These responsibilities may be shared with an event producer who is hired through an open bid process leading to a service agreement.

c) Receipts from a symposium are used as seed money for the next year's symposium. The Committee must submit a budget at the end of the fiscal year for the following year as do all other committees. Money raised through a symposium belongs to the Council, not the committee. The Council approves the budget of the Council, of which the Symposium Committee's budget is a piece.